Are you planning to host an event or activity within the Shire? You're in the right place! Here's a guide to help you navigate through the permits and approvals you might need to make your event a success.

Important note: It's essential to have the proper licences, permits, or approvals in place before your event. This ensures that your event is safe and compliant, making it enjoyable for everyone. Local Government and Police have the authority to ensure events meet these standards.

Types of permits and approvals

Event permits

  • Public spaces: If your event is in a park, reserve, or foreshore managed by the Shire, you'll need to secure a permit.
  • Private venues: Events at private locations like wineries, involving celebrations, concerts, or markets, also require Shire approval.
  • Community halls: Activities in community halls may not necessarily require an event permit if they're within the venue's maximum capacity. Learn more about our community halls for hire.

Planning approval

Events may require Planning Approval based on their location and duration. 

Generally, large events on private land are only approved if they meet the land use zone requirements and have received Planning Approval, or if the Shire deems the event exempt from such approval.

Other approvals and permits

Depending on the nature and scale of the activity, other approvals and permits may be required, such as:

  • A variation to capacity
  • A permit to consume alcohol 
  • A trading in a public place permit.

Event guidelines

We are here to help

For the smoothest planning process, we recommend reaching out to the Shire initially to go over your event's details. Doing so allows us to direct you to the appropriate permits and approvals applications you'll need.

To get started, please fill out the form below, and we'll be in touch shortly with the required application forms.

Application review and assessment

An initial review of your application will determine if all relevant information has been provided. Applicants will be contacted if any missing or additional supporting documentation is required to proceed with assessing your application.  

When reviewing your application, the Shire will consider the likely impacts on residents and the wider community, taking into account:

  • Capacity of the proposed area
  • Community safety
  • Noise or nuisance
  • Alcohol consumption
  • Number of patrons
  • Any additional factors. 

When assessing proposed events the Shire is guided by regulations and policies which include the following:

  • Health (Miscellaneous Provisions) Act 1911
  • Health (Public Building) Regulations 1992
  • Building Code of Australia
  • Electricity (Licensing) Regulations 1991
  • Environmental Protection (Noise) Regulations 1997
  • Food Act 2008
  • Australia New Zealand Food Standards
  • Road Traffic Act 1974
  • Shire Policies PE 44 Events Assessment Policy & PE 13 Surfing Policy
  • Local Laws (Local Government Property Local Law 2013 and Activities in Thoroughfares & Trading in Public Places 2020)
  • Guidelines for Concerts Events and Mass Gatherings (Department of Health 2009).

Feedback on your application will be sought from relevant internal stakeholders as required eg. Rangers, Infrastructure Services, Parks and Gardens, Works, Environment and Recreation Centre. These officers will advise compliance with relevant legislation. In addition, they may request permit conditions or advise any additional requirements the event organiser will need to address.

Permit/approval conditions

Event permits and approvals issued by the Shire will include conditions relating to public health and safety, environmental protection and the fees payable to the Shire. The event organiser is required to read the conditions and sign acknowledgment of these conditions in order for the event to proceed.

Large scale events will require a pre event inspection, to ensure public safety and compliance conditions are being met. The event organiser will be contacted to arrange a suitable time for this inspection prior to the officer attending.

In most cases an authorised Shire Officer will visit your event whilst the event is in operation.  

Fees payable

Once your application has been finalised you will receive an invoice for any permits and approvals, along with any other additional charges for conducting your event (power, cleaning, line marking, etc). If your event is on Shire property a bond may also be payable prior to the event if requested.

In some cases, the Shire may waive a percentage of fees associated with events. Restrictions apply and fees are required to be paid up front. If a waiver is approved 50% of the fee will be refunded. For information refer to Waiver of Fees and Charges.

More information and contacts

Shire of Augusta Margaret River contacts

External agencies and departments

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