Doing Business with the Shire

This guide is to assist new and existing suppliers to do business with the Shire. The Shire's aim is to:

  • Achieve best value for money for ratepayers;

  • Conduct purchasing activities in a fair, consistent, ethical and transparent manner; and

  • Strive towards purchasing which is sustainable in nature, with minimal environmental and negative social impact.

We are required by both legislation and our own internal policies and procedures to use different methods of purchasing for different levels of expenditure.

Note that all values quoted in this guide are exclusive of GST.

Quotations

We operate a decentralised purchasing system, whereby each Shire department has buyers who are responsible for purchasing goods, services and works. In line with our Purchasing Policy, quotations are sought based on the following thresholds:

  • Purchases below $5,000 -  at least two verbal or written quotations
  • Purchases between $5,001 and $150,000 - at least three written quotations

At present, requests for quotation are sent out direct to suppliers who are already known to the Shire, or make themselves known to the Shire. If you would like to register your interest in doing business with the Shire, please email us at procurementteam@amrshire.wa.gov.au. Please note that registering your interest does not make you a preferred supplier of the Shire.

Tenders

Under the Local Government (Functions & General) Regulations 1996, public tenders must be invited for purchases with an expected value of more than $150,000. Please see our Tenders page.

Purchase Orders

If you are successful with your quotation or tender, you will be required to provide us with information so we can add you into our purchasing system. You will be provided with a purchase order.

You should not commence any works, or provide goods or services, until a purchase order has been provided to you. This purchase order number is essential to ensure prompt payment, and must be referenced on your invoice.

A purchase order constitutes a contract between you and the Shire, and the purchase order terms and conditions can be viewed here.

Contracts

For all tenders, and for quotations of a higher value or risk, you will be required to enter into a formal contract - in addition to agreeing to the purchase order terms and conditions - prior to any activities being undertaken. The proposed Conditions of Contract will be specified in the Request for Quotation/Tender document, and will generally be based on one of the following proformas:

General Conditions of Contract for the Provision of Goods

General Conditions of Contract for the Provision of Goods and Services

General Conditions of Contract for the Provision of Minor Works (Design and Construct)

General Conditions of Contract for the Provision of Minor Works (Construct Only)

Please note that we utilise the Australian Standards General Conditions of Contract for Major Works and Consultancy Services, which are available to purchase from the SAI Global website https://www.saiglobal.com.

Statement of Purchasing Ethics

The Statement of Purchasing Ethics provides guidance for all sectors of the community when conducting business with the Shire. It outlines the Shire's standards and our expectations that supplier will comply with these standards in all their dealings with the Shire. It also outlines what suppliers can expect of the Shire.

Occupational Safety and Health

The Shire values the safety and health of its staff, contractors and the public, and is resolutely dedicated to minimising workplace accidents, incidents and illness in accordance with the relevant Occupational Safety and Health (OSH) legislation.

As such, all contractors of the Shire are required to complete an OSH induction, and to provide a certain amount of OSH compliance documentation. The level of documentation required will depend on the determined OSH risk rating of the works, and will be outlined in the Request for Quotation/Tender document. Minimum requirements will be as follows:

For low/medium risk works - Contractor OSH Obligations Checklist

For higher risk works - OSH Pre-Qualification Quenstionnaire Checklist

Access and Inclusion Plan

The Shire is committed to creating and fostering an inclusive and accessible community for all. As part of this, we suggest ways in which contractors can provide access for people with disability, and require contractors to report on this each year using the Access and Inclusion Plan Contractor Reporting Form.

Confidentiality

All quotation and tender information is treated as Commerical-in-Confidence. In other words, it is used only by those working on the contract and remains otherwise confidential. Generally, the Shire of Augusta Margaret River will not release confidential information unless required to do so by Legislation.

 

Please feel free to contact our Project and Procurement Officer for further information on our purchasing process at procurementteam@amrshire.wa.gov.au.

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Contact the Shire

Postal Address

PO Box 61
Margaret River WA 6285

Margaret River

41 Wallcliffe Road
Monday to Friday
9am-4pm
Ph 08 9780 5255
Fax 08 9757 2512

Augusta

66 Allnut Terrace
Monday to Friday
9am-12pm, 1pm-4pm
Ph 08 9780 5255

Emergencies

For contact details for fire, police, bushfire brigades, hospitals, storm damage, power outages, etc please see the emergency contact page

National Relay Service

If you are deaf or have a hearing or speech impairment call us through the National Relay Service

Change of details form

To ensure that you receive your Rates Notice on time we need to be updated on changes. You can do this online.